Beyond looking good, accounting software with a clean and easy to use interface is important to have. An easy interface requires less time to use and saves you money in the long run. This is why a number of accounting software reviews give so much attention to the user interface in their analysis.
How can a clean interface help you save time and money?
Keep in mind that most people find accounting complex and hard to understand yet realize the importance of monitoring costs and revenues to maximize profit margins Accounting Software Reviews. Therefore, having software that makes this task as easy as possible will always be preferable than software that requires one to learn a number of accounting principles that can be done by the software faster and more accurately.
All businesses need the ability to view their organization as a whole and see where costs are going and how revenue is being produced. However, especially in the case of smaller businesses, spending the time doing these tasks on your own is never preferable to spending time generating revenue, nor is it as enjoyable.
Therefore, the best kind of accounting software for most businesses is an application that has an easy to use interface and does the complicated accounting calculations “behind the scenes.” In the end, decision makers want to review the reports, not spend time creating them in the first place.
Today, you can find software with a friendly interface that is just as powerful as software with an interface that requires a background in accounting. Do not fall in to the trap of thinking that an improved interface results in less powerful software.
Case in point: invoicing. Many advanced financial software programs allow you to create invoices through the general ledger. Although some companies find this effective, many find that this is not the easiest and most user-friendly way to do so.
A more preferable method for handling the interaction between invoices and general ledger for a number of companies is software that has a simple invoice interface. From here, users can create an invoice and the software will automatically update the general ledger. Further, once the invoice is paid, a simple click will again update the ledger to reflect the change. Since most businesses deal with invoices on a daily basis, it is much easier for them to use software that updates itself as the invoices are changes versus having to update the ledger manually.
To analyze the interface of a potential software package, look at software reviews that include screen shots of the software in use. Further, if you can demo the software, make sure that you do. Generally speaking, if the software looks hard to use, chances are that it will be and your time and energy will be better spent with a different solution.
Keep in mind that the software you choose should save you time in the long run. If software will take a long time to learn how to use, you may not get the time saving benefits that you seek. More time saved on accounting tasks is time that you can spend making more money for your company.
Also consider who will be using the software. If a number of employees will be using the software, get feedback from them about their impressions of a new software packages usability and make sure that you account for the necessary training when planning your budget for the new software.